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Administration Role Building Surveying Office

Private Company - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


iCheck Building Surveyors and Consultants are a private building surveying firm specialising in assessing both residential and commercial buildings, which was established in 2012. We have a strong focus on efficiency and customer services and due to the growth of the company we have an opportunity for a self-motivated and ambitious individual with a friendly personality to join our team and provide support in various administrative duties.


Working in a support role assisting a small team of assistant and senior building surveyors you will be responsible but not limited to the following tasks:

  • Answer telephones, general customer service and client liaison;

  • Distribute and send out daily mail;

  • Provide administration support to the building surveying technical team and maintain the smooth running of day to day office activities;

  • Data entry, including registration of new projects, preparing and issuing building permits and occupancy permits;

  • Process applications including file creation, covering letters, property information requests etc;

  • Processing expired or due to expire permits;

  • Take inspection bookings and record on inspection program;

  • Allocate inspections and notify sub contract inspectors;

  • Receive sub contract inspection results, record in our database program and send to client;

  • Basic accounts (i.e. generate invoices);

  • Manage databases, filing and archiving files;

  • Lodgement of government levies with Victorian Building Authority.

Essential Criteria

The successful applicant must display the following to be considered for this role:

  • Excellent communication and interpersonal skills;

  • Well-developed time management and organisational skills;

  • Strong computer skills including Microsoft Office;

  • Strong attention to detail and accuracy in work;

  • Ability to complete tasks within designated timeframe and prioritise accordingly;

  • Demonstrated ability to work in a team environment and as an individual where required;

  • Maintain a positive attitude to work;

  • Previous experience in a customer service/administration role will be highly regarded.

We provide

  • Ongoing job training and support;

  • Positive and friendly working environment;

  • Onsite parking.

If you are interested in joining a small friendly and fun team please forward your CV and cover letter.

Here is the link to apply: