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Regional Construction Administrator | Wacol Based

Private Company - Wacol, QLD

Administration & Secretarial
Source: uWorkin


Kay areas of responsibility include, but are not limited to:

  • Uphold a strict level of confidentiality and professionalism

  • Coordinate executive communications, including email management, interfacing with clients, schedule appointments and travel itineraries and organisation of workplace and corporate events

  • Prepare internal and external corporate documents in accordance with company branding guidelines, including taking of meeting minutes

  • Maintain an organised filing system of paper and electronic documents

  • Coordinating procurement – purchase orders, invoicing processing 

  • Compliance administrative tasks including site inductions, as required

  • Timely and accurate data entry to maintain company databases

  • General duties, including but not limited to; reception duties, reconciliation of petty cash, ordering of stationery, PPE, keeping the kitchen stocked and ensuring general cleanliness of common areas is maintained.

A demonstrated understanding and experience in any of the following Construction administration tasks would be advantageous:

  • Construction project contract administration

  • Forecasting reports

  • Checking and approving subcontractors, client progress and variation claims

  • Coordinating procurement with site management

  • Approval of material, plant and equipment procurement

  • Administration of insurances, guarantees and warranty compliance

  • Compliance administration

The successful candidate will have:

  • Minimum of 3+ years of experience as an Senior administrator, Personal assistant or similar, reporting directly to senior management.

  • Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software.

  • Exceptional document formatting

  • Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities

  • Ability to write, understand and produce executive level reports

  • Understanding and demonstrated capability of civil construction administration; specifically logistical planning, multiple task planning, co-ordination of people and utilisation of plant and equipment.

  • Exceptional interpersonal skills, with a friendly and professional demeanour.

  • Experience with Viewpoint, would be highly favourable.

  • Ability to Liaise and maintain good communication and working relationships with the regions Project Managers, Engineers and Foremen

Flexibility will be afforded for the right person and the position is available immediately. If you are seeking a long-term career opportunity with a company who appreciates and rewards your contribution, then we look forward to hearing from you.

Here is the link to apply: