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June

Office Manager - Construction

HAYS - Melbourne, VIC

Any Industry
Source: uWorkin

JOB DESCRIPTION

Seeking an Office Manager who can confidently keep the business operating smoothly and efficiently

Your new company
Your new company is a successful medium-sized land surveying and town planning consultancy with over 25 years of experience. They provide outstanding services to their clients and add value to their property development and construction projects by maintaining a team of high-performing, qualified staff who are experts in their relative fields.


Your new role
Your new company is looking for an organised, professional and personable Office Manager who is comfortable with carrying out a range of administrative tasks to keep the business operating smoothly and efficiently. This role is based in their Malvern East office. Your hours will be 8.30-5pm and you will be responsible for:

  • Receive and manage phone calls, emails, client enquiries (including face to face)
  • Administration including record keeping and electronic filing
  • Manage all office equipment, supplies and purchasing (uniforms, gifts, equipment, stationery, kitchen supplies)
  • Receive and sort mail and deliveries, banking and ad hoc errands
  • Manage weekly meetings including communication
  • Tidy common areas and meeting rooms on a daily basis and ensure shared provisions are stocked
  • File retrieval from archive storage and management of register
  • Prepare boardroom for meetings
  • EA duties for Managing Director
  • Prepare weekly Friday night drinks and catering for any meetings or social events
  • Co-ordinate training and development courses, seminars and updating of qualifications such as First Aid and CPR
  • Co-ordinate building and facilities management such as air conditioning and heating
  • Manage birthday calendar
  • General administrative support to other staff where required


What you'll need to succeed
To be successful in this role you will need to have a professional and personable nature with the ability to build positive relationships. You will be a strong organiser with an eye for detail. You will have confidence with technology and the ability to learn new systems quickly as well as confidence in exercising initiative and sound judgement. You will have the ability to work autonomously and ability prioritize and to multi-task. You have Intermediate MS Office coupled with excellent oral and written communication skills.


What you'll get in return
You will be part of a company that has a strong reputation in the marketplace and industry and you will work alongside a supportive, friendly and dynamic team. They are proud to offer great working conditions including a modern office, an employee referral program, volunteering opportunities, social events, fully stocked kitchen with a café quality coffee machine.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to Lucy Crisp lucy.crisp@hays.com.au

SA Licence number : LHS 297508